Administrative Assistant

This is a fantastic opportunity for a highly motivated and talented individual to jump right in and become a part of an established firm with nearly 25 years of design/manufacturing industry experience.

Our ideal candidate is extremely efficient and can work well with others to provide superior internal administrative support for the staff and exceptional client service.

Although this role is administrative, we are searching for someone who is looking to be a part of our organization for years to come. There is tremendous opportunity for advancement for the right individual.

We're looking for someone with a warm personality who's simply a pleasure to work with. If you have worked for an architectural/design firm or in the construction trade, that will put you at the top of our list.

This is a small and friendly, but very busy MAC office environment. If you can work through tasks efficiently, accurately, and maintain a positive attitude with a sense of humor throughout the day, then we'd love to meet you.

Some of the Responsibilities of this Position Will Include:

• Support all staff in assigned project based work.
• Answering phones to route calls appropriately, take detailed messages and provide the right information when needed.
• Update database throughout the day. The accuracy of data entry is critical for this role.
• Perform general clerical duties to include but not limited to: keeping periodicals library organized, faxing, mailing brochures, maintain hard copy and electronic filing system, and stay on top of emails throughout the day.
• Research various subjects and items on demand.
• Meet specific deadlines on project work.

Minimum Qualifications/Background:

• Excellent written and oral communication skills.
• Pleasant phone manner.
• Excellent Computer Skills; MAC experience is a must. This is a MAC office.
• Experience with an architectural/design firm or construction trade HUGE PLUS.
• Working knowledge of the FILEMAKER database program is a HUGE PLUS.
• Strong working knowledge of MS Office Suite, Web, Multimedia, or other database management software.
• Strong working knowledge of the Internet with the ability to research effectively.
• Working knowledge of common office machine hardware and telephone systems.
• Associate or Bachelors Degree a plus.
• High School Diploma is required.
• Bi-lingual (Spanish) a plus.

The total compensation and benefits package includes health insurance, paid vacations, and the salary range will start in the mid 20's up to 30k, commensurate with ability and experience.

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